Many human resources departments sponsor yearly or quarterly health fairs for their employees. If your company doesn't regularly sponsor such an event but you still want to hold one, there are steps to follow to ensure a successful health fair.
Instructions
1. Clear the event with management. To sell them on the idea, prepare a written proposal outlining the event, the vendors you plan to invite and any costs related to the project. Be prepared to know which budget the money to hold the fair will come from.
2. Plan the health fair in detail. First set a date. Write a list of vendors you'd like to invite and make sure everyone is available for that date. Vendors might include healthcare providers, insurance companies, and local nurses that can give cholesterol screenings, administer blood-sugar tests and take blood pressure. Successful health fairs often include a certified masseuse, chiropractor, nutritionist and fitness instructor.
Hold special raffles for prizes related to health and exercise centers, organic restaurants and health food stores. Healthy foods can be provided as samples by your local health-food grocer or nutritionist. The fitness instructor can offer presentations and conduct a yoga or exercise session for interested participants.
3. Determine how many helpers you might need for setup, directing employees and vendors, and coordinating other details (e.g., setting up registration tables for raffles). Make sure all of your helpers have received approval from their direct supervisors to take the day or half day to help with the health fair.
4. Market Your health fair to employees. Create a colorful, inexpensive flyer or PDF to email to all your employees. If your company has an Intranet, advertise on it. Send email reminders, put up posters and get people to register for screenings and to buy raffle tickets in advance for special prizes (one fun idea is to offer a day off with pay).
5. Report the results of the health fair. After your event, thank everyone who participated and report any results related to attendance, screenings (personal reports sometimes are sent by the healthcare providers instead of being given on the spot) and any other relevant information to your management team and employees. If the event was a success, begin preparations for the next one.
6. Ask for feedback. If you really want to know what employees thought of the event, solicit feedback in the form of an email survey or a survey on your intranet. You can find out what people liked most, what they liked least, and any ideas they may have for the next health fair.
Tags: health fair, employees your, employees your company, fitness instructor, health fairs, healthcare providers, nutritionist fitness
