A health fair could serve to warn people about potential medical problems.
A health fair can be a fun, educational experience. To create this type of atmosphere, the fair should include activities that encourage participation.The committee organizing the fair can recruit health-related groups that will make the day interactive as well as educational. The choice of activities can be theme-based, such as children's health or more general health issues. Planning the event is vital to creating the right tone.
Developing the Committee
Organize a committee of two to 12 people, depending on the expected size of the fair. The committee will make decisions about the location, the budget, the exhibits (including food), and the publicity for the event. Depending on the type of fair, the committee may need to establish the day, the theme and take responsibility for general management or coordination of the event. Assign committee members to these different areas.
Location
A fair's location is important to its successful. Choose an area convenient for foot or vehicle traffic, depending on the reason for the fair. For example, if it is for your work, it could be held in the lunch room or conference area. If it is for your neighborhood, it can be at a school or a park. Other considerations are things like electrical power, areas for private screenings and space for booths. When planning, the committee needs to think about the flow of people through the area, emergency exits or general safety issues. When the site has been established with the health screening providers, a map of the event site should be created to hand out to participants.
Supplies
Many vendors will bring their own supplies, however, the health fair committee will need to provide some items. Tables and chairs and extension cords should be provided. Office supplies such as paper for sign-in sheets, scissors, tape and poster board will often be useful. You should create name tags for volunteers. Don't forget items like door prizes, decorations such as balloons or banners, and bags for participants to carry material. You may also need to provide waiver forms for testing procedures.
Vendors
Begin contacting vendors as soon as the date is set. Create a list of vendors that fit the fair's theme. Make sure to let them know you want an interactive presentation instead of a company handing out business cards. Follow-up with an email or letter confirming the date and time.
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